Attendees: NSF: Bob Chadduck, Dane Skow, Irene Lombardo, Bonnie Mountain TerraPop: Steve Ruggles, Tracy Kugler, Catherine Fitch SEAD: Margaret Hedstrom DFC: Reagan Moore, Mary Whitton DataONE: William Michener, Rebecca Koskela, Amber Budden, Dave Vieglais Thursday 16 August beginning @ 11:00am EDT. The teleconference number is: 1-877-624-8532 The participant code is: 281913# Agenda Items:Thursday 16 August beginning @ 11:00am EDT. The teleconference number is: 1-877-624-8532 The participant code is: 281913# Agenda Items: 1. Call scheduling Propoposed a continuation of calls - every third Thursday of the month for joint calls and use the other Thursdays for NSF/DataNet calls - will need to schedule the DataONE calls also DFC: 1st Thursday NSF will send out calendar from their understanding and get agreement from everyone NSF will then set up the weekly teleconferences Goal: explicit schedule for teleconferences Margaret won't be available for Oct 18th call but will have project manager in place by then Bob's calendar has 23rd: SEAD Aug 30: DFC Sep 6: Terra Pop Want to make sure that the 3 new DataNets have an opportunity to talk to NSF before the September 12th review Include who is responsible for scribing on the schedule * TerraPop: Upcoming call scheduling: I've been going by Dane's notes from the June 21 call, which only include dates through this week. * SEAD: Did you mean * monthly (instead of weekly) calls of the DataNet teams with OCI program staff? or * one call each week with a different DataNet project team (one call each week for you, once a month for each of us)? or * one call each week with each DataNet project team? * or a call each week of all the DataNet teams with OCI program staff? * I'm just trying to get a shared understanding of what our shared understanding of our respective calendars should be aimed toward. * DataONE: we don't have a schedule for our non-joint OCI/DataONE calls yet 2. From TerraPop: * We had a "bilateral" call with Bob and Dane last week and asked about the 12-month review. They indicated that they are planning to structure the agenda based around our suggestions. Our question for this Thursday's call is whether each project's agenda can be unique (our preference) or if agendas are expected to be identical across the projects (as with the 6-month review), or somewhere in between. No - identical amount of time but how time is spent will be tailored to each DataNet 3. From SEAD: * Could NSF program staff provide us with expectations or a rough agenda (length, starting and ending times, etc.) for the Reverse Site Visits next month? What would you like to see and how can we use our time effectively? Each of the 3 teams - no more than 8 hours of review; with start time 8-8:30 Opportunity to present substantive developments in prototype Common piece: 12 month present opportunity to present substantive progress in prototype - details will differ for each DataNet; do it in a manner that shows progress is being made More in spirit of a conversation for help with preparing for the 18-month review Dane still going to write up what will constitute an A+ in the 18-month review From NSF: Bob, Dane, Irene, Bonnie Mountain Does administrative piece need to be included? Can present some materials in paper DataNets can contribute to the agenda for each review Will the DataNets receive a written report of the 12 month review? You will receive a report and it will be consistent with other 12 month NSF reviews. Need to be consistent with Foundation processes. For some, reviewers do present an oral review at the end - should time be alloted for that? yes Terra Pop and DFC - coordinate clock schedules of when expect to arrive at airport TP: 4 & 4 or 3 & 5 (over 2 days but 8 hours total) will confirm once travel schedule is completed The opportunity, in addition to the review, share with NSF the proposed evaluation criteria for the 18 month review and if you haven't done so already, prepare written response to the questions raised in the April review Present progress since April April 2013 meeting will be in Washington, DC but no dates have been selected yet 4. From DataONE: Is the OCI visit to Knoxville still on the calendar for September 10? Yes! Interoperability is now 20% of the review - should this be included in the upcoming review Key item is progress so present what has occurred/status Quarterly report due October 1st - can use the materials for the RSV for the quarterly report? Yes, not identical SEAD RSV is Sept 26 so much overlap Quarterly reports submit through FastLane? Bob will check on this because the CAs differ for the DataNets Reagan - started Sept 1st so what is their quarter? Bob will check and get back on this TP - Dane will be circulating schedule Line will be left open until noon (EDT) for remainder of DataNet conversation Experience of last few weeks - include tracking of reports (including co-PIs) in the management plans ====================================================================== * Are any of the other DataNet partners interested in or considering an application for a REU site? The proposals are due September 12. I am trying to decide whether to submit a REU site proposal for SEAD @ Michigan; SEAD @ all of the participating universities; or to partner with one of more of the other DataNet partners on an REU proposal. I wanted to give you a heads up to think about this prior to our meeting. Can discuss this during the DataNet portion of the call DFC: Had done one between 2 subcontractors - got informal notice that the award was made but haven't received the money yet (didn't come in time for the summer) Interoperability - hard to find undergraduates that can contribute Bottom line: timing is difficult so may not be the right time and could consider again next year TP - where is the Sep 12 deadline coming from? Had been told it was October 1 SEAD - grant administrator - one between SEAD and Terra Pop would make sense, primarily cleaning up data, some of the ICPSR framing If Sep 12th is correct date, time constraints are such that it wouldn't work Reagan: reponses from his Interoperability proposal DataONE will send response after this call Want comments by the end of August, will digest and send out new version Document writing due early September - link to Google docs is on the DataNet wiki page