Attendees: Rebecca, Amber, Carol, Suzie, John Kunze, Hilmar, Viv, Trisha


Regrets: Dave, Mike Frame, Bill, Bob Cook, Bertram


DataONE LT Call:  9am AK/10am PT/11am MT/noon CT/1pm ET
Leadership Team starts at the times above; WG co-leads join at
9:30am AK/10:30am PT/11:30am MT/noon:thirty CT/1:30pm ET

1.  Please join my meeting, Jun 1, 2012 at 10:55 AM MDT.
https://www1.gotomeeting.com/join/673107888

2.  Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.

Dial  1 (510) 443-0605
Access Code: 673-107-888
Audio PIN: Shown after joining the meeting

Meeting ID: 673-107-888

GoToMeeting®
Online Meetings Made Easy™

We will also use the epad: http://epad.dataone.org/2012Jun01-LT-VTC if participants can get to it.
 
If you have items to add, let me know.
 
Agenda for 2012-06-01

1) CI Update (Dave)

- Stable packages are currently being built in preparation for  installation on production CNs. A couple of minor issues encountered  that were a bit frustrating but resolved quickly (human error)

- Production CNs are scheduled to be installed tomorrow, Friday in preparation for first rounds of MNs to be deployed next week.

-  Replication issues appear to have been resolved but require more  testing before these changes can be included in the production  environment. I am confident that when we go fully public that the  replication service will be operational

- Many UI changes made to ONEMercury as per requests  from Rebecca and Amber. Refactoring of menu layout pending input from  Chris and Laura

- GMN member node software appears to be passing all tests after a big bug fixing session by Roger over the long weekend.

- CLI includes numerous small updates to improve usability (e.g. meaningful error messages and so forth)

- I'm working my way through documentation with goal of having it available near / soon after the June release time frame.

Overall we are on track with the deployment process,  but still have little to no contingency space until after we get the  KNB, LTER, PISCO, and SANParks data loaded.

Oh - also next CCIT meeting will be August 21-23 at NCEAS (popular vote).


2) MN Partnership Agreement (Amber/Bob/Mike)
http://bit.ly/LOOsFT

Policy details related to DataONE were discussed at the S&G WG meeting. Originally
had a draft Partnership Agreement (see link above). At the time, had discussed having
all Member Nodes sign this.  The draft agreement is out of date so needs to be updated,
and a decision needs to be made about having MNs sign the agreement - if so, then needs
to be signed before public release.

At the S&G WG, the group decided this was really important.  However, time is short so how
to go forward?

Trisha asked if UNM consul needs to review this agreement - Rebecca will check on this
Trisha said UC consul would need to review the agreement before CDL could sign.

John K. would like to see something about preservation in the partnership agreement.

Suzie: At UT, anything with "partnership" in an agreement would need to go through GC
and this would slow it down. 

Carol: Perhaps in the meantime, having something informal and then work through something more formal.


3) Working Group Status Reports
   {these reports are for annual report so the reporting period is 
     August 1, 2011 through July 31, 2012 - it is fine to gather the 
     information from this year's quarterly reports and then add the 
     new information for this quarter}s!
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Working Group: Public Participation in Scientific Research
Co-chairs: Rick Bonney & Andrea Wiggins

Overall Objective: 
Identify the scope, scale, and diversity of PPSR data used in scholarly research and barriers to broader use of these data. Provide recommendations for improving quality, quantity, and accessibility of these data; generate recommendations and/for tools to advance integration of data in conventional science.
 
Milestones for next 12 months: (3-5 bullets)
 
o   June 2012: complete data management for PPSR white paper; identify new projects; start identifying sources of funding for WG projects
o   Summer 2012: Disseminate white paper; extend white paper and data quality paper into peer-reviewed submission/s; write grants as appropriate; initiate new projects; identify opportunities for collaboration with other WG; recruit new WG members; propose and follow up on “data train” system (see April 2012 below)
o   August 2012: extensive WG involvement in conference on PPSR; likely data collection at conference
o   Fall/Winter 2012: continue activities from Summer 2012; AHM
o   Spring/Summer 2013: see above
 
Accomplishments from past 12 months:
 
 
Products
 
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Working Group: Integration and Semantics
Co-chairs: Jeff Horsburgh & Deborah McGuinness

Overall Objective:
The mission of the Integration and Semantics Working Group is to guide the specification, adoption, and implementation of semantics technologies, broadly defined, which will enable DataONE to sustainably achieve its objectives for the seamless discovery, integration, and dissemination of Earth observational data.
 
Milestones for next 12 months: 
 
 
Accomplishments from past 6 months: 
 
 
Products
 
Extra from Deborah:
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Working Group: Sustainability and Governance
Co-chairs: Patricia Cruse & William Michener

Overall Objective: 
 
The principal objective of the Working Group is to develop Sustainability and Governance Plans for DataONE, initially focusing on a Marketing Plan and then on a more comprehensive Business Plan (including evaluation of finding options and possible 501(c)3 status)
 
Milestones for next 12 months: 
 
 
Accomplishments from past 6 months: (3-5 bullets)
 
 
Products
 
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Working Group: Provenance in Scientific Workflows (ProvWG)
Co-chairs: _Bertram Ludaescher, Paolo Missier, Shawn Bowers
Date: 5/31/2012   

Overall Objective: 
The DataONE ProvWG investigates and develops models, techniques, and tools for preserving process specifications (scientific workflows) and their provenance, in particular data lineage resulting from the execution of workflows and workflow-like scripts (e.g., in R).

Milestones for next 12 months: 
Accomplishments from past 6 months: 
Products
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Working Group: Usability and Assessment
Co-chairs: Carol Tenopir & Mike Frame
Date: June 1, 2012
 
Overall Objective: 
This working group will focus on the research, development, and implementation of the necessary processes, systems, and methods to insure DataONE products and services meet network goals, include appropriate community involvement, and demonstrate progress and achievements of DataONE. 
 
Milestones for next 12 months: 
·         Assist CCIT by conducting usability testing and providing feedback on public release of DataONE website and initial tools.
·          Assessments:
o   Complete administration and analysis of federal libraries/librarians, data managers and academic libraries/librarians assessments.
o   Revise scientists’ baseline survey and create a follow up assessment.
o   Review stakeholder assessments by others and make a plan to consolidate results.
o   Define decision makers/policy makers stakeholder group and prioritize for assessment.
·         Work with Sociocultural WG on:
o   Further refinement of DataONE personas and scenarios.
o   Facilitating internal and external DataONE communication.
o   Identifying and describe relationships between DataONE, Member Nodes and Coordinating Nodes.
o   Identifying high priority usage metrics for DataONE to capture.
o   Identifying and develop high priority documentation for DataONE website public release.
 
Accomplishments from past 6 months: (In collaboration with Sociocultural WG Team Members)
·         Evaluated existing DataONE and other assessments with regards to tool usage to support science activities.
·         Created list of recommendations re tools to use throughout data life cycle (from development to implementation to evaluation).
·         Completed initial digest and analysis of feedback on initial four DataONE tools -collected at 2011 All Hands Meeting.
·         Worked with PPSR WG to develop citizen science project leader persona.
·         Completed draft of usage metrics to capture among users and sessions.
·         Progressed in negotiations re text-mining rights with Elsevier to facilitate tracking dataset reuse (http://researchremix.wordpress.com/2012/04/17/elsevier-agrees/)
·         Drafted guidelines for policy makers white paper and research paper.
·         Completed administration  and initiated analysis of assessments measuring current data management and data sharing needs, practices and attitudes:
1.    Academic libraries
·         359 sent (ACRL panel of 351 library directors, 8 libraries in the University of California system) 
·         223 responses received
2.    Academic librarians
o   Total number of surveys sent is unknown (UT CICS → 948 librarians at ARL libraries,  19 ACRL library directors → Librarians on their staff,  DataONE member → Librarians in the University of California system 
o   302 responses received
3      Data managers
o   The number of surveys sent is unknown (DataONE members → CENDI, USGS, NatureServe, TNC, PNAMP, and OFWIM, Attendees of LTER, USGS, and IASSIST conferences )
o   80 responses received
4      Federal libraries
o   The number of surveys sent is unknown (DataONE team members → FLICC, USGS, DOI, EPA, DOE, National Archives, CIA, GPO, and SLA MLD )
o   40 responses were received from library directors 
5     Federal librarians
o   The number of surveys sent is unknown (distribution paths were the same as for federal libraries)
o   60 responses were received from federal librarians.
·         Drafted follow up scientists and educators assessment instrument.
·         Identified priority groups for additional assessments (institutional policy makers, publishers, graduate/undergrad students) 
·         Identified usability / functionality issues from scientist and data managers assessments.
·         Completed Heuristic analysis of DataONE.org and ONEMercury 
·         Developed usability analysis strategy that integrates assessment with the work of CCIT including draft script/test questions, participant identification measures and possible venues.
·         Completed draft documentation for/of:
·         DataONE Policies and Best Practices documentation.
·         DataONE Terms and Conditions for Use.
·         DataONE Use Case Scenarios.
·         DataONE Executive Summary (2 – 3 pages) and white paper (8 – 10 pages) that provide library and data center administrators with an overview of the DataONE architecture and its relevance to their work.  
·         general guidelines, potential benefits and requirements for four separate tiers of member nodes (potential and current).
·         DataONE Five Principles.
·         DataONE Challenges and Trends.
·         Drafted communication recommendations to inform Sustainability and Governance WG, Executive Team and DataONE internal communication patterns.
·         Completed review and revision of WG charter and submitted charter to leadership team.
·         Nominated two new members of WG and submitted names to Leadership Team for approval.
·         Co-hosted  Joint SC/UA WG Meeting for May 1 – 3, Knoxville TN.
 
 
Products (In collaboration with Sociocultural WG Team Members)
·         Recommendations for tools to use throughout data life cycle (from development to implementation to evaluation).
·         Initial digest and analysis of feedback on initial four DataONE tools - collected at 2011 All Hands Meeting.
·         Six assessment instruments measuring current data management and data sharing needs, practices and attitudes for academic libraries/librarians, federal libraries/librarians,  data managers and scientists/educators follow-up.
·         Usability analysis strategy that integrates assessment with CCIT.  
·         Personas for college educator, high school educator, and citizen science program manager.
·         Draft of DataONE Policies and Best Practices documentation.
·         Draft of DataONE Terms and Conditions for Use.
·         Draft of DataONE Use Case Scenarios.
·         Draft of a DataONE Executive Summary (2 – 3 pages) and white paper (8 – 10 pages) that provide library and data center administrators with an overview of the DataONE architecture and its relevance to their work.  
·         Draft of documentation describing the general guidelines, potential benefits and requirements for four separate tiers of member nodes (potential and current).
·         Draft of usage metrics to capture among users and sessions.
·         Draft of DataONE Five Principles
·         DataONE Internal Communication Recommendations
·         Draft of DataONE Challenges and Trends
 
·         Report and Action Items from Joint UA/SC WG Meeting May 1 – 3,  2012, Knoxville, TN

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Community Engagement and Education Working Group
Co-Chairs: Stephanie Hampton and Viv Hutchison

Overall Objective: 
The Working Group is chartered to determine effective means for engaging with DataONE’s stakeholders to improve DataONE technical tools and build community capacity for sharing and using data. This activity requires deep analysis of existing literature in order to make evidence-based recommendations, and thus should lead to peer-reviewed publications that have impact beyond DataONE activity, in addition to guiding DataONE efforts.

Milestones for next 12 months: 
 
April 2012 – Launch sci-fund challenge to provide prize in animation contest [Hampton, Hespanha, Strasser] - http://www.rockethub.com/projects/7472-7-toed-terrestrial-dolphins-bored-to-death
July 2012 – Launch animation contest [Hampton, Hespanha, Strasser]
July 2012 – Launch blog to collect success in data sharing stories [Hespanha, Strasser, Hampton]
May 2012 – Draft manuscript on ethics of coauthorship and data sharing [Porter, Duke]
May 2012 – Finalize data management modules [Hutchison]
May 2012 – Data Management Workshop [Hutchison, Strasser, Henkel]
May 2012 – Survey of ecology instructors ms to be submitted to Ecosphere [Strasser, Hampton]
July 2012 – Invite new members to All Hands Meeting [Hutchison, Hampton]
August 2012 – Incorporate feedback from Data Management Workshop into modules, and upcoming ESA activities [Hutchison, Hampton]
August 2012 – ESA symposium [Hampton, Tewksbury, Strasser] 
August 2012 – ESA workshop on culture of data sharing [Gram, Hampton, Hutchison]
October 2012 – Outline graduate course in ecological data management [Porter]
October 2012 – Locate faculty group with whom to pursue Distributed Graduate Seminar proposal [Vanderbilt]
September 2012 – All Hands Meeting [All]
 
Accomplishments from past 6 months: (3-5 bullets)
·       Submitted manuscript to Frontiers in Ecology & Environment [Hampton]
·       Published editorial on data sharing [Hampton, Tewksbury, Strasser]
·       CEE Working Group meeting
·       All Hands Meeting
·       Revised 12 data management modules to D1 website
·       Created assessment materials for data management instruction
·       Presented DataONE info in USGS member node workshop (Hutchison, Frame) 
·       Presented DataONE info in 2 USGS metadata workshops [Hutchison]
·       Teaching module submitted to peer reviewed journal, TIEE [Huang, Strasser, Hampton]
 
Products
 
o   10 revised data management modules posted (Hutchison)
o   Teaching module on parasite diversity and mammal ecology (Huang, Strasser, Hampton)
o   Manuscript in review on data sharing, at Frontiers in Ecology and the Environment [Hampton]
o   Editorial published in Frontiers [Hampton]
o   Draft manuscript on Ecology Instructors’ Survey [Strasser, Hampton]

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Working Group: Socio-cultural
Co-chairs: Kimberly Douglass & Suzie Allard
Date: June 1, 2012
 
Overall Objective: 
 Maximize the impact of DataONE by understanding the social and cultural context of the scientific data lifecycle.  Facilitate transformations in stakeholders’ data practices and the environments and institutions in which they work. 
 
Milestones for next 12 months: 
·         Further refinement of DataONE personas and scenarios.
o   Facilitating internal and external DataONE communication.
o   Identifying and describe relationships between DataONE, Member Nodes and Coordinating Nodes.
o   Identifying high priority usage metrics for DataONE to capture.
o   Identifying and develop high priority documentation for DataONE website public release.
 
Accomplishments from past 6 months: (In collaboration with U&A WG Team Members)
·         Worked with PPSR WG to develop citizen science project leader persona.
·         Completed draft of usage metrics to capture among users and sessions.
·         Progressed in negotiations re text-mining rights with Elsevier to facilitate tracking dataset reuse (http://researchremix.wordpress.com/2012/04/17/elsevier-agrees/)
·         Drafted guidelines for policy makers white paper and research paper.
·         general guidelines, potential benefits and requirements for four separate tiers of member nodes (potential and current).
·         DataONE Five Principles.
·         DataONE Challenges and Trends.
·         Drafted communication recommendations to inform Sustainability and Governance WG, Executive Team and DataONE internal communication patterns.
·         Completed review and revision of WG charter and submitted charter to leadership team.
·         Nominated two new members of WG and submitted names to Leadership Team for approval.
- held online meeting to discuss tasks and organize activities
·         Co-hosted  Joint SC/UA WG Meeting for May 1 – 3, Knoxville TN.
 
 
Products (In collaboration with U&A WG Team Members)
·         Personas for college educator, high school educator, and citizen science program manager.
·         Draft of DataONE Policies and Best Practices documentation.
·         Draft of DataONE Terms and Conditions for Use.
·         Draft of DataONE Use Case Scenarios.
·         Draft of a DataONE Executive Summary (2 – 3 pages) and white paper (8 – 10 pages) that provide library and data center administrators with an overview of the DataONE architecture and its relevance to their work.  
·         Draft of documentation describing the general guidelines, potential benefits and requirements for four separate tiers of member nodes (potential and current).
·         Draft of usage metrics to capture among users and sessions.
·         Draft of DataONE Five Principles
·         DataONE Internal Communication Recommendations
·         Draft of DataONE Challenges and Trends
 
·         Report and Action Items from Joint UA/SC WG Meeting May 1 – 3,  2012, Knoxville, TN
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Notes from chat box:

Question from Bertram:
June 1, 2012
11:03 Bertram: I will have to leave 10:45am to run to class..
11:07 Bertram: Question: Software developed during Summer Internships: What's the suggested software license? 
11:07 Bertram: (also for past projects)
11:09 Bertram: No rush
11:09 Bertram: e.g. in other projects, we used BSD-style license
11:09 Bertram: (e.g. Kepler project)

Andrea: Our discussed an idea for a graphic novel style/animation about "A Day in the Life of Danny the Datum"
12:06 Viv: http://www.rockethub.com/projects/7472-7-toed-terrestrial-dolphins-bored-to-death
12:08 Suzie: Helping Interdisciplinary Vocabulary Engineering (HIVE)
12:08 Viv: http://ils.unc.edu/mrc/hive/

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