Attending: Andrew, Rebecca, Amber, Chris
Regrets:


1.  Please join my meeting.
https://www1.gotomeeting.com/join/554969489

2.  Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.

Dial  1 (805) 309-0012
Access Code: 554-969-489
Audio PIN: Shown after joining the meeting

Meeting ID: 554-969-489

Agenda:

1) Update on Charter (Procedural Guidelines) Process

• now on website
• waiting on a few pieces for newsletter before sending to DUG by email, will link to charter
• full membership now listed on DataONE site - http://www.dataone.org/sites/all/documents/DUGMembership.pdf
• verify member information through DUG meeting registration and then follow-up with others after

2) DUG Member Recruitment

• about 8 members have come in through button website
• need to make website easier, more simple, on the front page
• distinction between community mailing list versus DUG mailing list
  • Bill prefers consolidation
  • 5,149 people on community list right now, lots of known junk/dups in mailing list
  • 150 or so people on DUG list now
  • idea of going with an opt-out
  • idea of sending an email to the community list with an opt-in pointer to website registration
  • perhaps...
    • single communication channel (combined community list and DUG)
    • DUG is about who has been and goes to meetings
• maintaining two lists isn't so bad, perhaps encourage registration on DUG list at AHM 
• need to increase communications, make more visible, easier to register, auto-response
• need to clarify representation of DUG list vs community list
  • community list just for receiving information
  • DUG is higher-level of engagement, annual meeting, etc.

3) Steering Committee

• role - help to shape, direct activities of DUG annual meeting, help to motivate and organize broader DUG involvement
• structure - discuss frequency of meeting at the meeting
  • Amber will setup call details
  • Andrew will send Doodle poll
  • after AHM

4) Goals for AHM (agenda: http://bit.ly/GJ7pPl)

• choose sessions and kind of float around
• need to let Amber know what we'd like her to cover for DUG in her update (a couple of slides)