Attendees: Suzie, Rebecca, John Cobb, Amber, Carol, Steph, Bruce, Bob, Matt, Dave, Bertram, Viv

Regrets: Bill


DataONE LT Call:  9am AK/10am PT/11am MT/noon CT/1pm ET

1.  Please join my meeting, Sep 6, 2013 at 11:00 AM MDT.
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Dear Leadership Team,

Here's a preview of upcoming agendas for the Leadership Team meetings - all are directed towards preparation for submitting the
renewal proposal and planning for the All Hands Meeting in October.



September 6: Community Education & Outreach plans for year 5 and Core for years 6-10 (Amber)
September 13: CI WG plans for years 6-10 (Dave)
September 20: Sustainability & Governance WG in years 6-10 (Trisha, Bill)

Rebecca


We will also use the epad: http://epad.dataone.org/2013Sep06-LT-VTC 
 
If you have items to add, let me know.

Agenda for 2013-09-06

1.  CI Report (Dave)
Nothing significant to report - no outages; making progress on the CN stack release; will include some minor changes to indexing and laying the way for the dashboard; hope to show a quick demo of the dashboard at next week's meeting (will show content but not downloads because not implemented yet)
Basic debugging and documentation going on now; will be a meeting of the MN documentation next week to make sure flow and content is there
Plans for the CCIT meeting - will do one MN installation based on the documentation
After the CN software updates and dashboard will move on to series identifiers and some significant changes to the CN stack
From an operational point of view, everything working fine


2.  Open Science Consortium to endorse their concept of open science badges (email from Bill)

Concern whether this will do anything or not - 
How much time is needed for this?

Would open science badge apply to us?  Isn't this more for publications? We could be the respository but we're not in the publication business

Where would the badges appear?  on the web site ? on search results?
   "Badges are awarded to published reports of empirical research and can be part of the peer review process for publication or conducted post-publication."
   
 What is/are being badged - the paper or the data?  
 
 How would DataONE promote the idea of badges?
 
 Endorse what they are doing - a place for people to deposit data but we would not be awarding the badges
 
 If have data in DataONE repository and access is open, 
 
 Would like clarification of what it would mean to support badges.
-------------- INVITE ----------------


Amid  a variety of concerns about the quality of scientific practices, there  have been many calls for greater transparency and, simultaneously,  recognition that there are few incentives for individual researchers to  be open with their data, materials, or research process.  

One initiative that has broad interest is  establishing a means to incentivize sharing of data, materials, and  research plans.  To facilitate this initiative, the Open Science  Collaboration (OSC) has developed badges and guidelines for journals to  award them for Open Data, Open Materials, and Preregistration.   The  badges and guidelines are linked here: http://bit.ly/17aJRrf

This is an invitation for your organization to  consider endorsing the badges and guidelines.  Right now, the OSC is  accumulating a list of endorsements from organizations that are  stakeholders in the scientific process in some way.  

Endorsement simply means that the organization  supports the use of the open practice badges described in the link  above.  It doesn't require organizations to use them in some way, though  this is welcome if relevant!  

We expect to launch a publicity campaign on or soon after October 1st  for the badges.  If your organization is interested in endorsing them,  it would be great to have confirmation by then.  Of course, you will be  welcome to add your endorsement at any time.

If you have any questions, comments or want to discuss the badges and possible endorsement, I would be happy to do so.  

Finally,  the badges will have the greatest impact if there is broad, strong  support by organizations and journals upon official launch.  If you know  organizations or journals that might be interested in being in the  charter group of endorsements and adopters, please let me know or go  ahead and initiate conversation with them yourself to see if they are  interested.  

Best wishes,

Brian


===================================================================
3. COOPEUS - Meeting in Madrid (Sep 18-19)
Meeting in Boulder (Sep 25-27)
RK will attend the Boulder mtg


4.  Community Education & Outreach plans for year 5 and Core for years 6-10 (Amber)

CEO for remainder of Yr 5
*1. Hands-on education components to accompany Education Modules
*2. Build up capability of DUG - work with group to become more sustainable
*3. Increasing the number of MN - making sure the materials are on the web site
4. Get screencasts online (demos, tutorials)
*5. Website - make sure all materials are on the website
*6. Summer Internship program
Is this an area that might be augmented with REU's? (jwc)

7. Explore grant opportunities for educational projects
No further info at this time.

8. Complete assessment work
Covered in Aug 23rd meeting by UA

9. Sociocultural WG - complete work on policies and ask.dataone.org
Covered in Aug 23 meeting by SC


Year 6-10 Core Activities:
Outcome from Planning Meeting Discussion

Core indentified as (rank in parenthesis):
Also core: 
Non Core identified as:
Resources Required for Core Activities (FTEs $$):
MN Community:
0.5 FTE LM, 0.05 FTE AB, 0.02 FTE RK, ?? FTE CCIT
DUG Community:
0.10 FTE AB, 0.02 FTE RK, ?? FTE MC, $15k presenter costs, $1k materials, $$ meeting costs
Website:
0.5 FTE Web Dev, 0.25 FTE AB, 0.02 FTE RK, $$ Backup/Hardware, $50k consultant
Webinars:
6/yr, 0.02 FTE AB(coordination), 0.05 FTE speaker time, 0.005 FTE AB/web (post production)
Online Education:
0.02 FTE admin (edit/review/plan), 0.08 FTE content updates, 0.01 FTE AB/web
Help Desk:
minimum level (ask.dataone.org) 0.05 FTE AB, 0.05 FTE RK, 0.05 FTE DV

Some Activities in detail:
Webinars:
(What is necessary to do the webinar series - platform, identifiy volunteers to define optimal format (ex. ITHAKA, ARL), define duration & frequency, identify topics (DMPTool, D1 services, ORCID ID, etc)

Overview:
Webinar offered once every 2 months (6/yr).  Topics to include use of DataONE tools such as ONEMercury, ONE R, etc. and collaboratively developed tools such as DataUP and DMPTool.  Attendee and community surveys can be used to prioritise pre determined list of potential webinar topics.   Webinars will be 1 hour in length (30-40 min presentation; 20-30 min Q/A session).  Webinars to be recorded and available for viewing afterwards.  Colaborate with partners to advertise related webinars and reduce duplication of effort (e.g. DMPTool).

# FTEs to accomplish activity & deliverable
Deliverable: 6 webinars per year 
FTE Time: 
Webinar Software
Adobe Connect ~$40/month for up to 25 participants or 32c/min/attendee for larger groups.  Have webinar capability but also e-learning should we go down that route int he future.
GoToWebinar ~$99/month for up to 100 participants.  Bundle bc of GoToMeeting?  GoToLearning is seperate.
Cisco Webex ~$99/month ($79 for annual) for up to 100 participants but can turn on/off by month.


DUG Engagement
(How to make it easier for people to become members of the DUG; Problem to resolve - 2 forms at ESA, one for DUG and one to be added to mailing list.  Goal is to get as many people as possible to join the DUG)
Current
Proposed Future
Question for consideration: Should the DataONE community (mailing list) be synonymous with the DUG?  Do we need to retain a distinction?


5.  Around the room (all)
Amber - 
Steph: Tom Langen accepted our invitation to the CEE working group and will be at AHM. I need to leave this call at 10:20-ish, and probably won't be on the call next Friday (travel)

Bob:  Next week, we are conducting a series of Webinars on Best Practices for Data Management in two parts:  Part 1: Tabular data and Part 2:  Geospatial Data.  Webinars will use Adobe Connect, based on material developed collaboratively with ORNL DAAC, USGS (Viv), and DataONE.  Audience is ~200 participants from NASA Terrestrial Ecology list serves, with a foucs on early career scientists.

Bruce: We've made good progress on the tool for handling logs for systems, following a decision to go back and do a complete redo of the proof-of-concept installation. We've made some changes to the redmine page for tracking MN implementations (https://redmine.dataone.org/rb/master_backlog/mns).  Next couple of weeks are focussed on MN documentation (reference Dave's comments) and working with MN's that are working on coming on-line (particularly Northwest Knowledge Network, USA-NPN, and EDAC).  I'm most of the way back from a family need the past 2 weeks.  

Carol: Nothing new this week.

Viv: Making progress on effort to develop 3 Data Management Video modules (USGS/BLM/DATAONE (Bob, Carly)) ---- processing video interviews of scientists portion and conducting the narration of slides this month. Trying to finish by end of September.