DataONE Internship Mentor Call
Tues Apr 26 2011

Attending: 

Agenda:
1) Feedback on Internship Recruitment
2) Next Steps; Letters, payment, timelines
3) First Meeting; timeline, logistics, outcomes, communication
4) AOB

1) Feedback:


2) Next Steps:
Formal letters have gone out, complete with form that needs to be completed (SS number etc).  Non US-citizens need to be paid through their current University (so need appropriate contact info for the Uni).  Once this is complete, an account can be set up and then the expenses can be awarded fort he face-to-face meeting.

3) First Meeting
F2F meeting should happen by end of the 2nd week of the program and should be a 2-3 day event and travel must be domestic.  Travel can be organised through DataONE and Rebecca will update Mentors when paperwork gets received for setting up travel logistics.  F2F meeting will set up details of the project plan, expectations, communication expectations - template for this will be sent out in advance of F2F by Amber.  Include information alternative contact information - e.g. ombudsperson.  This could be Amber, and Rebecca for logistics (Rebecca would also be ombudsperson for the project that Amber is listed as a mentor).
Interns will provide weekly emails to all interns and mentors as updates.  Offer a marratech call to all interns at nbeginning, middle and end.  There will be mentor calls in the same time frame to reflect the mid-term and final-term evaluations.

4) AOB: